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Sample Essay On Business Management Software

Introduction

The project planning process is a balancing act of project constraints by providing decision making tools in line with the stakeholder objectives, performance targets, business practices and project goals. For successful project delivery, an organization needs to implement management systems that will guide the project scope, budgetary allocations, and risk mitigation.

As business today become bigger and require more complex infrastructure requirements, management of copious amounts of data, employees and the day-to-day of business becomes a challenge to many companies. Moreover, in a tech savvy business environment, modern businesses have invested in network solutions to manage various departments sometimes spread out over different geographical locations (Project Management Institute, 2008).

Project management approach.

Business Management Software is a set of tools aimed at streamlining strategic planning and tactical implementations of policies, practices, guidelines and procedures essential in the development, deployment and execution of business plans that supplement management. The functional groups of BMS is a goal-oriented hierarchy involving business management strategies, tactics and implementation guidelines.

Implementation of a given BMS software package for an organization will be determined by its functionality, data integrity, testability, flexibility, cost and its integration with other systems. Moreover, a BMS software that will have minimal changes to the organization’s current infrastructure setup will be a favorable option. This will be supported by a BMS maintenance crew and a project portfolio management service.

Objectives

The Department of Industry-Lands with the foregoing in mind, needs a BMS software package that offers network resources and various access permissions within the department managed based on the type of users, and the office locations. Furthermore, the BMS package should offer content management, FTP uploads and downloads, billing support and remote login. Offices will need to be automated and networked to ease flow of information and save on time taken to perform tasks.

Scope and deliverables

At the project pre-implementation stage, the project scope sets out clearly defined goals and needs of the project. In the case of The Department of Industry – Lands (NSW), the department is accountable for about 41% of New South Wales crown land covering 35,000 crown reserves and government infrastructure totaling valued at about AUS $12 billion. Also, these shall form the scope of the project plan for the BMS software to be implemented (Department of Industry - Lands, 2014).

Ideally, an assessment of the organization’s preparedness for the BMS roll out by distinguishing the inherent strengths and weaknesses. Here, technical preparation uncovers the adequacy of the servers and software and a review of the IT department skills. This is followed by functional readiness where personnel experience is taken into account and factors such as leadership, communication and resources are updated. Then, the BMS software package appropriate for the organization is selected for subsequent implementation.

The next stage involves finalizing the project scope, drafting the project organization structure and reporting guidelines are tabled. The realization phase the organization system is configured and developed and then tested or simulated to verify its functionality. Subsequently, a pre-go live audit is done to migrate all the organization’s data to the new system and ensure it is well reconciled and operational. After this, a support phase is initiated to tackle issues arising from the go-live phase and the migration is stabilized (DZEMYDIENĖ & BALTRUŠAITIS, 2015).

Benefits

The reason for a BMS software implementation is to ease an organization’s business dealings. The lands department will accrue a number of benefits from the use of BMS software in the following ways. Firstly, the department will in the long run cut on operating costs through the use of electronic transaction, reduce workload on the employees and use resources more efficiently. Secondly, clients and even employees seeking information will receive accurate data in a timely fashion.

Key milestones for procuring and implementing a BMS software package

For the lands department leadership, the BMS software solution will present better control and facilitate informed decision making prospects. Moreover, the business process of handling leases and deeds will be rationalized, enabling efficient business dealings with clients. Since BMS software today offer computerized accounting, financial records will be easily consolidated at a click of a button and financial errors will be minimized. Cash flow management will also be more transparent and lease payments and land sales can be tracked.

Furthermore, the quality of customer service will be enhanced as all client information and interactions with the department will be stored in a database. The department in this regard will provide customer specific products and services resulting in a higher customer satisfaction rate with the organization. Employee communication and dealings with business partners will be expedited further eliminating redundancies and miscommunication.

High level communication strategy across a geographically diverse business

The idea of a global village instigated by the internet and globalization have pushed businesses to operate on a global scale thus creating demand for Business Management Software capable of consolidating and managing business relations spread over large geographical locations. For a project manager, these dynamics make the implementation of a new project an involving and complex process (Chuang, Ph.D., 2013).

As (Foong, 2014) stipulates, effective communication among stakeholders is a crucial factor to the success of any project management endeavor. Forty percent of projects fail to meet their objectives and half of these unsuccessful projects attribute their failure to ineffective communication. The communication strategy used should target the main players necessary for the realization of the BMS project scope and objectives.

Stakeholders in our case will include employees in the department, clients and the state. Employees will need to be aware of any issues which might arise during its implementation and be able to mitigate them early before they turn into crises. Clients on the other hand will need information on how the changes will affect them, available services during the transition period and the benefits they will enjoy from the system revamp.

Also, frequent management meetings, comprehensive management reports and organized project records go a long way in smoothing communication between stakeholders and project team members.

Project governance

This constitutes a management framework adopted by the project management team to serve as a blueprint on which capital investment decisions are made. These decisions should be logical, robust and replicable structured approach in any project investment. For the lands department, the effective model will follow the four core principles of project governance (Müller, 2009).

The project management’s primary responsibility is to establish a central point of accountability for the BMS software roll out. This will guarantee a single person to solve the difficult decisions crucial at the initiation phase. This individual must hold significant authority and aptly empowered to carry the day’s decisions and position the project towards success. Secondly, project ownership is assigned to a specialist party to deter wasteful scope inclusions by the leadership.

The third principle advocates for the isolation of project decision making activities and the stakeholder management. Stakeholder management in government institutions is usually multifaceted and vast thus diminishing the understanding of critical project issues and consequently affecting quality decision making. Lastly, institutional governance structures should be distinguished from the project governance structures. This is because the bureaucratic mechanisms inherent in organizational structure will get in the way of flexible and swift decision making associated with projects (Association for Project Management, 2004).

Risks and mitigation


In project management, it is the process of enhancing opportunities for the organization whilst reducing impending threats to project goals by developing viable options and suitable actions beforehand. Being an iterative process, it embarks on risk identification, assessment of the risk impact, risk prioritization analysis and finally risk mitigation (International Council on Systems Engineering (INCOSE), 2010).

In the lands department, the project management team collaborates with the operational users of the BMS software to form a common understanding of risks and their consequences. Mechanisms to avoid risks are also outlined to improve performance or efficiency. Mitigation plans will seek to understand the needs of BMS software users, seek experts to solve the risks, recognize recurrent risks and evaluate the impact of each action with respect to project objectives.

References

Association for Project Management. (2004). Directing Change - A guide to governance of project management.
Chuang, Ph.D., S.-F. (2013). ESSENTIAL SKILLS FOR LEADERSHIP EFFECTIVENESS IN DIVERSE. Online Journal for Workforce Education and Development, 6(1). Retrieved
DZEMYDIENĖ, D., & BALTRUŠAITIS, R. (2015). Evaluation of Functionality of Business Management Systems for Effective Implementation in Complex Business Processes. Baltic J. Modern Computing,, 179-192.
Foong, M. Y. (2014, April 9). Effective Communication: A Challenge To Project Managers.
International Council on Systems Engineering (INCOSE). (2010). INCOSE Systems Engineering Handbook.
Lewinson, M. (2010). Business Management System (BMS) – Definition and Functional Groups. My Management Guide.
Müller, R. (2009). Project Governance. Aldershot, UK: Gower Publishing.
Project Management Institute. (2008). A Guide to the Project Management Body of Knowledge, (PMBOK Guide) (Fourth Edition ed.).

Management Video Review Sample Essay & Outline

Video 1

The Execution Plan

1. A brief summary of the strategic management points in the video that you found to be most interesting or useful for a manager.

Innovation is one of the most widely discussed topics in the videos. It involves creating new ideas into products and executing them effectively to make profits. It requires excellent management strategies and a lot of employee participation .It is important for a company to stay relevant for it to be sustainable in future. Innovation helps the company to stay on the leading lane and provides a competitive environment for management. Execution is about turning perfection into profits. Making profits is not necessarily always about making money. It is about the sphere of influence of the product. It is about getting the product that people want into their hands. An effective manager should know that when it comes to turning perfection to profits. They should always be on the lookout for the next big thing that will be valuable to the customer. Customers will be loyal to the company because they believe the company is loyal to them. When customers and employees feel that a company is giving them the best service then they also give their very best for the company. They will have a positive attitude and employee retention rates will be high. Most employees will enjoy their work and report on time.

Innovation can be achieved by fine tuning the innovation strategies and main goals. It allows the manager to keep reinventing the company year after year . Companies need to operate on a state of perpetual beta and consider all the strategies of innovation such planning, innovation, the importance of employee retention and employee presence. They also need to consider how to foster employee loyalty and social responsibility. Proper executing will also lead to an increase in sales. Innovative ideas can always be turned into profits if there is proper management. A company should strive to always reinvent itself and grow. Proper management strategies will foster all these techniques to ensure that the company is moving on in the right direction. A company that strives to give its best to its employees and customer base is on the right track to becoming more successful.

Planning is an essential strategy that managers use to run their organizations. A good manager plans for the future of the company. He needs an effective team that will help him come up with ideas that will drive the company’s vision forward. This can be done by coming up with innovative products. These are products that which will give the company a good rapport if the are successful. They will also increase sale and profits for the company. A good manager also needs to have a plan on how they are going to execute the ideas into profits. It should be an idea that will put a valuable product within the customer’s reach.

2. Identify the major related chapter concept that best relates to the video. Please provide a brief concept overview, and how the concept applies to the video.

The most discussed concept in the video is innovation. Innovation is an element that starts when people desire for change. It is found everywhere in the world and thrives in the consumers hands. The business of innovation blooms in the hands of the consumer and is fueled by elements such disruption, freethinking and imagination. Managers should not be scared of being innovative and allow for innovation to thrive within their setting. Innovation cannot thrive without the human element.

Great managers know that innovation is like any other process and is only as good as your team. A good manager needs to have a passion for wanting to make people perform to the best of their abilities. The main challenge here is finding the right balance in creating safety for them. A good manager allows his team to keep trying after failing and harnessing this failure. Everyone has a little innovation inside them, it is the duty of a manager to bring this out of his team. Innovation is compulsory for every type of business to succeed. An excellent manager will push innovation out of his team. It is about figuring out the needs of a customer before the customer does. Innovative people challenge the system every day, they constantly redefine the rules of the game to bring about change. Innovation is about encouraging a different way of thinking and bringing about positive deviants.

3. What information from the video could you best use as a manager and why?

The best information that I would use as a manager is to foster innovation. An innovative idea is only as good as the sales. A manger should always be on the lookout for the need of the customers and how to satisfy that need. The video also emphasizes on innovation. Innovation is about identifying the customer’s needs and wants even before they realize they need that particular product. A good manager will encourage his team to be innovative so as to come up with an excellent idea. He can either use fear or manipulation techniques to drive this out of their employees. Another important point is the importance of creative entrepreneurship and how to turn your ideas and talents into a business. Creative entrepreneurship requires one to identify the correct channels of developing and selling their product.

4. What aspect of the video surprised you or challenged the way you think about strategic management.

One surprising factor is innovative strategies such as allowing employees to fail and encouraging them after that so that they can come up with innovative ideas. It is also surprising that fear and independence of employees can both be used to motivate employees to give better results.

Video 2

1. A brief summary of the strategic management points in the video that you found to be most interesting or useful for a manager.

Climate change needs strategic management such as proper planning in order to save the future generations. The issue of climate change has become so grave that companies like Nike and Tetra pack are solely focused on recycling and green energy. Using green energy is affordable and saves the company money especially in a world where oil resources are diminishing and oil prices are rising. China is the world’s largest polluter and until recently the country has decided to focus on clean energy. They are the largest maker of solar water heaters, manufacturers of wind turbines and the leading makers of solar cells. China is planning for a clean future to save on resources. The population of the country has been predicted to rise by 350 million in 20 years. This will put a lot of pressure on natural resources such as land, water, environment and energy. Companies that support the use of clean energy have discovered a business opportunity and also save on energy. The world is conscious about going green and using cleaner energy is now a more demanding business. When companies are able to cut their cost of production and save money by going green and being conscious of the environment. The employees will see that the company cares about their future. This will make them appreciate the company even more. It will contribute to employee retention and presence because the company has the ability to take care of them. Employees are also more loyal to companies that are trying to save the world.

2. Identify the major related chapter concept that best relates to the video. Please provide a brief concept overview, and how the concept applies to the video.

The major chapter concept relating to the video is the idea of green business for a sustainable future. Climate change is on the brink of changing the history of the worlds and so the business world is going green not only to save on the natural resources but also to save and make more money. They are practicing sustainable business because the whole world has realized the importance of climate change and its potential risks. Companies like Himin are the next big businesses and it all started with man realizing the dangers of pollution and its effect of the entire planet. China is producing energy from all the natural sources like the sun and air.

3. What information from the video could you best use as a manager and why?

The best aspect that a manager can use in the video is to cut costs by using clean energy and motivating his employees to do the same. He should also find ways to tap into the business of clean energy by making clean environment friendly products. Going green will improve the image of the company and save a lot of money that can be channeled into other areas.

4.What aspect of the video surprised you or challenged the way you think about strategic Management? Why?

The surprising aspect is the use of pure solar energy to light up a whole street in china. This saves the company a lot of money. It is also one way for the company to advertise itself and its green products. The ability of Novo Nordisk to rely solely on wind energy for the production of its product is an amazing proof that green energy works.

1. A brief summary of the strategic management points in the video that you found to be most interesting or useful for a manager.

When the company appreciates its employees then they tend to work harder. A strategic method of managing employees is making them part of the company, this encourages them to give their very best . Employee ownership involves the idea of shared capitalism, financial participation and democratic capitalism. It allows the employees to be independent. Employee ownership allows capitalism at its best. People get to benefit from the risks they take on behalf of the company. When this is separated to an extreme then people who are going to benefit from risking other people’s money are usually not the ones whose money is being put at risk. According to the video the main ways to encourage employees to be loyal and always present in the company and work hard at it is through part ownership of the company. It will also improve their performance since they have something to lose and gain. This is an effective way of planning for the future of the company and an excellent system of retaining employees. Employees are also loyal when they have shares in the company or the business.

2. Identify the major related chapter concept that best relates to the video. Please provide a brief concept overview, and how the concept applies to the video.

A good manager also embodies good instincts. To manage a good team he needs to have proper planning and execution of the tasks ahead. He needs to find a balance between competing forces and invest in people who can invest in the business. Emerging markets should be served at their individual context. Smart managers lead their companies by paying attention to feedback from their employees. Employee ownership encourages the employees to have a social and organizational obligation to the company.

3. What information from the video could you best use as a manager, and why?

Employee ownership is very effective since it makes employees not only work hard but give their very best to ensure the company is flourishing. The management and business owners have an advantage because they get to buy them both. Companies that have a broad employee ownership have fewer levels of supervision and have more teams. An organization should have the main factor that retains employees such the business culture, the urge to always do the right thing even when no one is looking and how to build a company with empowered employees. A company should also remain unique in the way they operate. It can be the way they manufacture their products, distribute, or way they design them.

4. What aspect of the video surprised you or challenged the way you think about strategic management? Why?

The most surprising concept is the results of employee ownership in the company. It brought to light to the fact that employee ownership is the best way to manage employees and get them to give optimal performance.

Video 4

1. A brief summary of the strategic management points in the video that you found to be most interesting or useful for a manager.

When the company appreciates its employees then they tend to work harder. a strategic method of managing employees is making them part of the company, this will encourage them to give their very best . Employee ownership involves the idea of shared capitalism, financial participation and democratic capitalism. It allows the employees to be independent. Employee ownership allows capitalism at its best. People get to benefit from the risks they take on behalf of the company. When this is separated to an extreme then people who are going to benefit from risking other people’s money are usually not the ones whose money is being put at risk. According to the video the main ways to encourage employees to be loyal and always present in the company and work hard at it throughout the part ownership. It will also improve their performance since they have something to lose and gain. This is an effective way of planning for the future of the company and an excellent manner of retaining employees. Employees are also loyal when they have shares in the company and the business.

2. Identify the major related chapter concept that best relates to the video. Please provide a brief concept overview, and how the concept applies to the video

A good manager needs a good team. He needs to have proper planning and execution of the tasks ahead. The manager needs to find a balance between competing forces and invest in people who can invest in the business. Emerging markets should be served at their individual context. Smart managers lead their companies by paying attention to feedback from their employees. Employee ownership encourages the employees to have a social and organizational obligation to the company.

3. What information from the video could you best use as a manager and why?

Employee ownership is very effective since it makes employees not only work hard but give their very best to ensure the company is flourishing. The management and business owners have an advantage because they get to buy them both. Companies that have more a broad employee ownership have fewer levels of supervision and have more teams. An organization should have the main factor that retains employees such the business culture, the urge to always do the right thing even when no one is looking and how to build a company with empowered employees. A company should also remain unique in the way they operate. It can be the way they manufacture their products, distribute, or way they design.

4. What aspect of the video surprised you or challenged the way you think about strategic management?

The most surprising method of strategic management is the idea of employee ownership of the company. It brought to light the fact that employee ownership is the best way to manage employees and get them to give optimal performance.

Video 5

Toyland case studies in creative entrepreneurship

1. A brief summary of the strategic management points in the video that you found to be most Interesting or useful for a manager.

Innovation is the core concept of this company. The ideas of the owner of the company, after careful planning and organization lead to the success of their company. It is also important to realize the importance of taking risks. It means that a manager should also take risks, create a new product and put it out there in the e market. Innovation can be seen in the narrator’s journey to success when he created a product just by looking at her six year old. She created the product and found the resources to push it through. It is also important to realize how she relates with the people who were working for her. She identifies a need to make people happy. She planned carefully and developed her product. She dealt with sincere people who were trustworthy and loyal to her because of their history. Her father was also innovative and he became successful in his business.

2. Identify the major related chapter concept that best relates to the video. Please provide a brief concept overview, and how the concept applies to the video.

The main concept in the video is the importance of innovation. The author invented one product and created eight others from it. She persevered and pushed for he projects until she finally made it. She identified a unique product that the customer needed and provided it. It also shows that an exceptional product is always worth it. Another interesting factor is the concept of creative entrepreneurship. Identifying a need and the right market for the product. putting yourself out there and advertising through close friends and colleagues.

3. What information from the video could you best use as a manager, and why?
The idea that innovation is the key to a successful business and it should be pursued at all costs. Big and small companies alike thrive on innovation. Invention also needs constant creativity for the company to be sustainable. Entrepreneurship skills are also important for the products to sell

4. What aspect of the video surprised you or challenged the way you think about strategic Management?

Innovation needs sustainability and constant creativity. It also shows that a manager should be careful when identifying the market for his product. It is also surprising that a product can still be reinvented and used long after people have forgotten about it.